Perfect for Trade Shows & Conferences
A large number of brands and businesses are taking advantage of trade shows and conferences to offer event headshots to their customers. In addition to allowing companies with a large, geographically diverse workforce to acquire stunning and consistent headshots, it also allows conference organizers or sponsors to provide conference attendees with a tremendous amount of value while generating leads. Adding headshots to your upcoming event is a must!
Invest in a Seamless Experience with Amazing Value! Whether you’re looking to generate leads through an event or add incredible value for event attendees, our team can help.
Event Headshots Pricing
Headshots for events and high-volume shoots are priced by half-day/full-day. A half-day runs up to four consecutive hours and a full days runs from four to eight consecutive hours with a 45 minute break for lunch. Each headshot station can photograph approximately 20 people per hour in ideal conditions. Event headshot packages can include white-labeling service to feature sponsors and basic lead collection.
Headshot Station ($2000/$4000)
Half day (up to 4 hours) or whole day (4-8 hours) of headshot station coverage. The headshot station includes:
- high resolution images
- file organization
- standard commercial usage license
- lead list of all people photographed and their contact info
Onsite Image Selection ($500/$900)
A must for large groups. Our staff will guide every person through the process of viewing their headshots immediately after they are photographed and assist them in selecting their favorite image. This is ideal for teams of employees at an event. All selected images will be provided in high resolution via digital download to the client after the event and retouching is offered as an optional add-on.
Hair/Makeup ($500/$900)
To help everyone look their best, we can provide an on-site hair and makeup station. That way, everyone has the option of a quick touch-up before they sit for the camera.
Retouching ($18)
Depending on your needs, you may want to provide a retouched image for each person we photograph. This includes removing stray hairs, reducing facial shine, removing blemishes, and lightening dark circles under eyes. Not available with instant individual delivery.
Instant Individual Delivery ($500/$900)
Instant image delivery will really impress your event attendees. Each individual will be able to select their favorite photos and email or text the images to themselves immediately on-site. This option is the best for high-volume conferences that want to offer headshots as added value for participants. Each person photographed leaves the headshot station with their images delivered directly to their mobile device. (Retouching is not an option with instant delivery).
Have Questions or Ready to Book? Contact Us!
EVENT HEADSHOTS – FAQ
How Many People Can You Photograph During an Event?
20 – 30 people can be photographed per hour at each headshot station. There are a few factors that can affect the speed of this process. The headshot booth tends to get more traffic if it is located in a highly visible area. It’s not uncommon for the headshot station to be the busiest part of any conference. Offering complementary headshots at a conference has about the same effect as an ice-cream truck handing out freebies on a hot day; expect it to be popular! It’s possible for one station to serve approximately 200 people during a full day in ideal conditions.
Will Event Headshots Need Retouching?
That depends on how the images are intended to be used. Our recommendation is not to include a retouching add-on to headshot stations intended just to add value for attendees during the event. Our use of lighting and posing techniques and professional hair/makeup touch-ups (optional) will ensure that the images look great right out of camera.To make sure everyone looks their best, retouching should be added if the images are to be used for anything larger than LinkedIn or Teams.
Can Attendees Schedule Appointments or Do They Just Show Up?
We can do both. That way you can offer the best value and experience to everyone. VIPs and executives can schedule in advance so they don’t need to wait in line, while other visitors can take advantage of updating their headshots on a first-come first-served basis. We’ll collaborate with your team to create a combination that will provide the best experience for everyone.
Do You Offer Event Photography?
YES, we have experienced event photographers that know how to the most important elements of an event. Our event photography team is made of professional photojournalists who have worked with major national & international publications as well as clients such as Cisco, Bayer, Bloomberg, Honolulu Marathon, and more. For additional details and questions you can visit our event photography website or Contact Us for a custom quote.